Customer Testimonial

In the context of decommissioning our Lotus Notes infrastructure we had to archive some databases for long term: Cooperteam replied in a quick and competent way to our requests for assistance in these cases.
Thanks to their reactive help, all issues were promptly resolved and we were able to extract all the Data.
We would recommend Cooperteam to anyone who is looking to extract Lotus Notes databases to a non-proprietary format.
POST LUXEMBOURG Project Manager
Project description
Due to the decommissioning of the Notes Domino infrastructure, the customer needed to convert Notes Domino applications into a Web format for long term storage.
For some of the databases, the extraction did not work on the first attempt, due to compatibility issues of our DB format, laid on Notes specifications in the 1990’s.
The challenge
The conversion of POST Luxembourg’s Notes database content into a web format required the installation of our product Notes Extractor, which includes a Notes setup database and an executable.
The executable setup is done in the Notes Extractor database by creating Setup documents. The product can be used on a Domino server or on a Notes client desktop. In any case, XML/HTML/XSL files are created on the hard drive of the machine running the solution.
The solution
Notes Extractor has enabled Post Luxembourg to benefit from the following advantages:
Notes databases can be converted individually or as a group.
The tool adapts to all database type in order to provide a suitable extraction.
The choice of the output format (XML/HTML or EML) is possible for mail databases.
No information from documents is lost during extraction (preservation of document fields and properties in the XML file dedicated to each document).
Data extracted from databases is directly accessible via the read-only access interface (using any Web browser).
Document security is maintained (each document specifies who can access it) and user identities can be converted to the target directory (a Notes FullName identity becomes an Active Directory UPN).
No loss of OLE objects, as they are transformed into standard files formats.
Rich document sections (Rich Text or Mime fields) are converted with preservation of their look and feel (style, table, section, tab table ...).
Links present in documents (database links, doc links) are translated as URLs.
Document structure is maintained (presence of views and folders) as well as design elements used for document display.
The data and design output format uses open formats (XML/HTML/XSL). Files are easily customizable.
A Search module is available.
The result
Notes Extractor, provided by Cooperteam, enabled the extraction of the information stored in the Notes Databases and convert it into formats complying with market open standards (HTML, XML,etc.).
As the extraction result is converted into a non-proprietary format, that can be read using a Web browser, it can be used as a long term storage, without the need to maintain specific clients or server software.
Project summary
Converted from : Notes Domino
Extracted to : HTML / XML
Project duration: April to June 2017
Technical environment: Notes Domino infrastructure.
Company profile
Largest employer in the country, with 4.320 staff (2016), PL is the country largest provider of postal and telecommunications services, and offers also financial and philatelic services.
Company needs
Due to the decommissioning of their Notes infrastructure, the customer needed to convert those applications into a Web format for long term archiving.
Solution used
Benefits
  • Converting Notes databases individually or massively.
  • Adaptation of the tool to the basic type.
  • No loss of information.
  • Integrated search module, and more.

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