Notes Extractor

• Data extraction from application databases in XML/HTML/XSL and file hosting by a J2E Application engine. Data from Notes databases is accessed in read-only mode, through a Web browser accessing to the server portal. The application server directory manages the access rights to the various documents.
• Conversion of unused application databases into XML/HTML files before their long term archiving on tape.
• Data extraction from application databases in XML/HTML/XSL formats and re-integration into SharePoint using SharePoint Provisioner.
• Simple data extraction from Notes databases in XML files and import of result in a SQL database (no complex content such as Rich Text or attached files to transfer).

• Conversion of users' Archive Mail databases in XML/HTML and provision of result files on a users' network drive, for a read-only access to their older archives. Messages are accessed using the desktop Web browser and direct access to files hosted on the network drive.
• Conversion of mail databases into XML/HTML files when employees quit the company (files are provided to them on an USB drive). These can access their mails locally using a Web browser.
• Conversion of users' Archive Mail databases in EML format before their integration into the MimeCast solution for online access.

• All databases from a single QuickR site are processed in order to generate a single file tree (XML/HTML). Data is then injected into a SharePoint site via SharePoint Provisioner.

• XML for structured data (Text/Number/Date fields) and document properties (creation date, ID, security ...).
• HTML for rich information (Rich Text or Mime) with preservation of styles, tables, graphics, sections, tabs, links ...
• GIF / JPEG / PNG for images (individually stored: Single Instance Storage).
• EML for messages.
• XSL for data display elements (Form).
• Attached files and OLE objects are directly detached on disk.

• Notes databases can be converted individually or as a group (all databases from a server or a sub-directory ...).
• The tool adapts to the database type (Mail Database, QuickR, Library, TeamRoom, Application ...) in order to provide a suitable extraction.
• The choice of the output format (XML/HTML or EML) is possible for mail databases.
• No information from documents is lost during extraction (preservation of document fields and properties in the XML file dedicated to each document).
• Data extracted from databases is directly accessible via the read-only access interface (using a Web browser).
• Document security is maintained (each document specifies who can access it for read-only, modification and deletion).
• User identities are converted to the target directory (a Notes FullName identity becomes an Active Directory UPN).
• No loss of OLE objects, as they are transformed into standard files (Excel, Word, PowerPoint ...).
• Rich document sections (Rich Text or Mime fields) are converted with preservation of their look and feel (style, table, section, tab table ...).
• Links present in documents (database links, doc links) are translated as URLs.
• Document structure is maintained (presence in views, in folders).
• Design elements used for document display (Browsers, Views, Forms) are converted into HTML/XSL format in order to allow the same document data display as in the Notes database.
• The data and design output format uses open formats (XML/HTML/XSL) Files are easily customizable.
• Ability to use a search module for all types of databases, making it easy to find information for read-only use.

• Archiving of inactive Notes databases allows storage savings on Domino servers.
• Consolidation of remaining Domino servers/decommissioning of no longer used servers.
• No recurrent running up cost (data extraction is done once).
• Once data is converted, it can be processed later without needing to maintain an active Domino infrastructure.
• The choice of an open file format allows to delegate data processing to any market player.

Discover all the power of Notes Extractor:

• A COOPERTEAM consultant will demonstrate the power and richness of the features of Notes Extractor.
• Get 24-hour email support from our dedicated team
• Live demo and product presentation available
• No credit card required

• For each Notes document, an XML file is created, that contains all the document structured data (Text, Number, Date, Keywords, Identities fields ...) as well as metadata information (ID, creation/modification, time/date, size ...).
• The document security layer (Authors, Readers, ACL Roles) is integrated into a dedicated section in the XML file.
• Any attached files (or OLE Objects) in the documents will be saved on disk.
• Unstructured data (Rich Text, Mime Part) are converted into HTML, which preserves the same look and feel, such as styles, tables, colors, fonts, images, links, etc.
• If there are any attached files (or OLE Objects) in the document, the program will retrieve and detach them on disk. Attached files are extracted and saved in their original format.
• All images are converted into JPEG, GIF or PNG files. To save disk space, Notes Extractor factorizes images (single-instance storage).
• Forms are converted into XSL files.
• Views are created to display all document types from the converted database. View indexes are saved as XML or HTML files.
• If the file format should be EML (mail database conversion), an extra pass is done to convert XML/HTML files into EML.

• Data can be exported from a Notes client (v.8.x min.) or directly from a Domino server (v.8.x min.), 32 or 64 bits.
• The operating system supported on the client and server sides is Windows (32 or 64 bits).
• The Notes ID used for data extraction should have sufficient rights in order to ensure proper data extraction (presence in the database ACL, access to documents protected by Reader fields, encryption keys of encrypted documents ...).