Presentation

APPLICATION MIGRATION FACTORY processes Lotus Notes applications and their data according to the following 3 strategies:
Archiving
Application data is extracted from Notes databases and kept in an open format (XML, HTML ...), for long-term preservation or for future migration.
Migration & Conversion
The application data is extracted from the Notes databases and injected into a third-party application (SharePoint, OneDrive, Google Drive, market solutions ...).
A conversion to PDF is proposed.
Transformation
The Notes application is rewritten (new development) in a third-party technology (SharePoint, .Net, JEE) and the Notes data is extracted and imported.
The same Notes application can be both Archived, Migrated and Transformed: the non-active data is extracted from the application to be archived while the active data is imported into the new application.

Migration Lines

APPLICATION MIGRATION FACTORY is configured specifically with one or more migration lines to handle the policies chosen by the client.
Each Migration line is characterized by the type of source and the target chosen.
    Example of source data
  • Global directories
  • User directories
  • User Mail Files (+ User Archives)
  • Shared Mail Files
  • Application databases using a standard Notes Template (Document Library, Team Room, Discussion, Quick'R)
  • Custom-developed application databases (Custom Template)

 
    Example of potential targets
  • Active Directory
  • SharePoint (Standard Templates)
  • Sharepoint (Specific Development)
  • Flat files (XML, HTML, PDF)
  • Read-only applications, accessible via a web browser (data converted to XML / HTML)
  • Market Applications (SAP, Oracle, Alfresco, SalesForce, etc.)
  • Specific Development J2E
  • Etc.

Operation

TO ENGAGE THE ARCHIVING, MIGRATION OR TRANSFORMATION STRATEGIES, APPLICATION MIGRATION FACTORY WORKS AROUND THE FOLLOWING 4 COMPONENTS:
A Methodology structured by Phases, framing the entire Migration Project.
A Workflow allowing to manage the whole Project Life Cycle with Migration Lines ensuring the processing of Target Strategies (archiving, migration & conversion, transformation).
Migration Stations present in the Migration Lines, operating in a specific way.
  1. Software (Audit, Analysis, Extraction, Provisioning, etc.) to automate the processing and industrialize all the stages of a Migration Line
  2. Best Practices for each phase ensuring the quality of execution, which is also based on our experience with this type of project since 2010.
  3. Expertise provided by experienced consultants on the source technology (IBM) and target technologies (Microsoft, JEE, etc.) to ensure the expected result.
Services related to the different phases of the Migration project, carried out by the client's Internal resources (having been trained), or by Third Party Partners who have been certified by Cooperteam. For certain phases, Cooperteam offers the resources of its Application Service Center.

Migration Methodology

Phases & Steps of the Factory

Phase 1 : Assessment

Collect & Audit Stage
  • Collect information from Notes databases hosted on Domino servers or stored locally on user workstations.
  • Regroups all the characteristics of a Notes database (template, volume, user activity, code, security, complexity, access, etc.).
Audit Server & Apps Station
  • Collect Data
  • Audit Applications
Audit User Desktop Station
  • Retrieval, onto a server, of databases hosted locally on users' PCs.
Analyze & Segmentation Station
  • Allows for the first treatments to be carried out on the data gathered during the Audit phase.
  • Data is classified into different homogeneous groups.
  • First Costestimation for standard Notes databases.
Analysis & Segmentation Stage
  • Provides more in depth information, if necessary related to the Business owners.
  • Provides Cost estimation for Complex Notes Databases.
Data Ownership
Station
  • Optional: establish a link between all the Notes databases and the Business Units of the company.
  • Determine which database belongs to which Business Unit for the project cost.
Business Survey
Station
  • Designed to better understand the use of the Notes applications by directly interviewing the people in charge of them.
Cost Estimation
Station
  • Provides for complex databases a list of compatible technology platforms (SharePoint, J2E, etc...) and associated migration costs (estimation).

Phase 2 : Decision

Arbitrations Stage
  • Powered by the detailed results of the Analysis phase, the Business Departments decide on the migration process of their applications.
Business Decision Station
  • The Business Decision workshop is the key moment in the migration project. The Businesses decide, based on the deliverables provided during the Analysis, the strategy to choose for each application (Archive, Migrate, Transform) and the chosen target platform. Budgets, Planning, Resources are validated, the migration can begin and the Factory is activated.
Go - No Go Stage
Implementation of a factory    Prepare    Run    Decom

Phase 3 : Prepare

Factory Setup Stage
This step prepares, configures and activates the Factory.
Two options: SAAS Mode or ON PREM Mode, depending on the project and its volume.

Data Preparation Stage
  • This step ensures the availability and compliance of migrated applications and their data.
Local Data Upload Station
  • Optional during the Compliance step.
  • If there is data to be retrieved from the users' desktops (base local archives), we must (before processing them) copy them to a centralized server.
  • If the database is encrypted, we must use the user's Notes ID to decrypt it before copying it to the server.
Data Access Station
  • Mandatory during this compliance phase. Just before exporting the data from the Notes database (Mail or Application), we need to make sure that there are no encrypted documents in the database.
  • If this is the case, we must identify the users carrying the decryption key and initiate the decryption job.
  • If the user has left the company and his ID is unavailable, encrypted data is lost.
Identity Station
  • Builds the name repository between the current system represented by the Domino Directory (Names.nsf) and the target system, usually represented by the Active Directory.

Phase 4 : Run

Export Stage
  • Extract data from Notes databases as open format data files (XML, HTML, XSL ...).
Extraction Station
  • Extract content to open format files.
  • For long-term storage, application in Read-Only or export to other platforms.
Visualization Station
  • Ensure that the extracted data is displayed correctly (human action is required).
Conversion Station
  • Choice of a read / write format of a HTML, PDF or Word document.
  • Configuration of the conversion process according to the chosen formats.
Provisioning Stage
  • Rebuild the application on the platform that has been chosen. This can result in a simple data import until a complete rewrite of the application.
Import Station
  • Import the data from the Notes database. The passage through additional workshops may be necessary.
Customization Station
  • When customizing the application on the new platform by changing elements of presentation on the information is needed.
Coding Station
  • Applications that need to be completely rewritten for the target platform.
  • This station is the last in the provisioning stage and just prior to the delivery.
Delivery Stage
Quality Control Station
  • At the end of the development, before delivery.
  • Make sure that the application meets the specifications and that the specifications have been implemented.
Acceptance Station
  • Ensures the delivery process of the application and if necessary, assistance with the installation.
Support Station
  • Delivery Support: 3, 6 months.
  • Scalable, corrective maintenance.
  • Adjusting the application infrastructure.

Phase 5 : Decom

 
Decom Stage
  • Decommissioning of old Notes applications (archiving and backup of the legacy applications) and servers (verifying the end of access to the old application, installing a redirect to the new application, etc.).
End of Project
Deactivation of the Factory

Our Application Services Center

RESOURCES AND EXPERTISE COVERING THE FOLLOWING TECHNOLOGIES:
MICROSOFT -JAVA & OPEN SOURCE -UI/UX -WEB & MOBILE -EMBEDED

Achievements

Finalised projects:
Current projects:
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